POSITION SUMMARY
Our client is a wholly-owned subsidiary of a major Japanese general construction company. The client has also established a solid position in real estate investment management in the American market.
The client is seeking an administrative assistant who can perform daily office tasks alongside the manager.
RESPONSIBILITIES
1．General Duties
Answer phone calls
Greet visitors, lead them to the conference room, and serve drinks
Open, sort, and distribute incoming correspondence
Arrange meeting rooms and schedules (including web meetings)
Make travel and dinner arrangements for business trips
Perform general office duties such as ordering supplies, printing/copying documents, creating PDFs, and maintaining records management systems
2．Accounting and Corporate Management
Check invoices and expense claim documents
Perform simple calculations using a calculator or Excel
Assist with expense reimbursements
File and retrieve corporate documents, records, and reports
Communicate with professionals to receive deliverables or invoices
Provide tax filing assistance
3．Research and Document-Related Tasks
Attend meetings to record minutes
Conduct research, compile data, and prepare papers for consideration and presentation
Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
QUALIFICATIONS / REQUIREMENTS
Bachelor's degree, Associate Degree, or equivalent
Proficiency in Japanese and English (at least daily conversation level)
3+ years of assistant work experience
Experience using MS-Office (Word, Excel, PowerPoint, etc.) for work
Basic IT skills (using computer, email/web meeting communication tools, and file sharing systems)
Ability to give full attention to what other people are saying and to actively look for ways to help people
Ability to adjust actions in relation to others’ activities and manage one’s own time and others’ time
LOCATION Plano, Texas
WORK STYLE Hybrid
SALARY USD 50,000-60,000
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